How to Organize A Fun Run Fundraiser in 7 Steps

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Fun runs are a reliable form of peer-to-peer fundraising that is sure to get your supporters and their families excited. Part of what makes fun runs so successful is their versatility. Your fundraiser can be adjusted to suit any age group, can include a wide variety of “fun” aspects to make it exciting, and can even be done in a hybrid format if necessary. In this guide, we’ll cover the basics of fun run fundraisers and how you can organize your own:

  1. 1. How Do Fun Run Fundraisers Work?
  2. 2. Software for Fun Run Fundraisers: What You Need to Know
  3. 3. How to Organize a Fun Run: 7 Steps

 

Fun runs are a great way to get your community involved in fundraising and utilize your supporters’ networks to maximize your funds. Let’s dive in!

Learn all of the ins and outs of how fun run fundraisers work with our guide.

How Do Fun Run Fundraisers Work?

Fun run fundraisers are easy to plan and set up with the right resources and team. Take the time to brainstorm with your team and get creative to give your participants the best experience possible.

These are the three essential parts of a fun run fundraiser

1. The organizers plan the event

The organizers (in this case, you) have to decide when, where, and how they’re going to host this fun run fundraiser. The planning process can include decisions like:

  • Deciding if it will be in-person or hybrid.
  • Picking a date and time.
  • Choosing a location, like a local park.
  • Getting any authorization or permissions needed.
  • Planning out the “fun” elements of your run.
  • Advertising your fundraiser.

Once you have a plan in place for the logistics of your fundraiser, you can actually start getting supporters involved so that your event is a success.

2. Participants sign up and create donation pages

Once your fun run is planned out and your main fundraiser page is created, your participants can begin creating their own donation pages to share with their family and friends.

To create individual donation pages for your participants, you’ll need peer-to-peer software. This will make it easy for participants to set up their pages on their own and share them with friends and family before your event. Your participants’ friends and family can then pledge their support before the fun run.

3. Supporters pledge donations

Now that your participants have their own donation pages set up, they can get friends and family to pledge donations that correspond to the distance or time that they run for, or how many fun challenges they complete during the fun run.

Supporters will donate through your participants’ personal donation pages, supporting both their loved one who is participating in the run and your organization’s cause. Peer-to-peer fundraising is effective because of the personal connections it relies on to garner donations. Even people who may not be familiar with your cause are more likely to donate if a friend or family member is participating and soliciting donations. They might even become dedicated supporters down the road.

It's important to understand what features to look for in peer-to-peer software.

Software for Fun Run Fundraisers: What You Need to Know

The right peer-to-peer software can make a huge difference in how much work it takes to set up your fun run fundraiser. Ideally, you want it to be simple to set up, have the necessary customer support, and do all of this without breaking the bank. After all, peer-to-peer fundraisers like fun runs are meant to be a low-cost form of fundraising that is driven by community involvement and personal networks.

To help you pick the right software, we recommend you look for the following features:

  • Affordability. A fun run shouldn’t break the bank! 99Pledges has no startup cost and no platform fee to make it affordable for you to start your own fundraiser. The only costs are standard credit card and PayPal fees of 2.9% + $0.30/transaction.
  • Flexibility in payment methods. While most people have credit cards, some of your donors may still prefer to pay with a check or even cash. Flexible platforms will allow you to accept both online and physical donations.
  • Individual donation pages. Allowing your supporters to create their own donation pages gets them more involved in the fundraising process as they reach out to their network to meet their fundraising goals.
  • Easy setup. Even if your team is tech-savvy, not all of your supporters will be. Finding software that is easy to use makes it possible for any of your supporters to get involved with their own donation page.
  • Reporting. At the end of your fundraiser, you want to know how you did! Reporting features allow you to gain insight into the success of your fundraiser beyond your monetary fundraising goal so that you can improve for next time.
  • Good customer support. Whenever you invest in software, it’s crucial to make sure you’ll have the proper support you need in case something goes wrong.

Following these seven steps will help you organize a successful fun run fundraiser.

How to Organize a Fun Run: 7 Steps

Despite the many potential participants and donors, organizing a fun run doesn’t have to be complicated. Especially with the right software to help you, it can be a breeze. If you’re ready to plan your own fun run fundraiser, follow these seven steps to get started:

1. Plan out your event

Before you can begin signing up participants and soliciting donations, you need to figure out the basics of your fun run.

Decide when and where you’re hosting it, make sure you have all the necessary permissions, and plan out the “fun” elements of your fun run. From color runs to bubble runs, there are a variety of ways to make your event exciting. Additionally, if you’re not already set up with peer-to-peer software like 99Pledges, picking out software to make your fundraiser possible will be a crucial part of the planning process.

2. Advertise your event

Create a strategic marketing campaign that gets the word out to your community. Advertise your fun run before it takes place so that supporters have time to sign up to participate.

Social media is a great way to get the word out. Additionally, partnering with community businesses can expand your reach. You could have the names of partnered businesses on the t-shirts you’re selling at the fun run, allow businesses to set up booths at the finish line, or any other mutual collaboration that will encourage these businesses to also advertise your event.

3. Recruit participants

Once you’ve begun advertising your event, it’s time to start following up on any interest from your supporters. Make sure anyone interested in participating has all of the correct information, understands how the event will work, and knows what they will need to do as a participant.

Depending on the size of your event and the number of interested participants, it may be helpful to create a resources page or hand-out that will give them all of the necessary information. This type of resource ensures that you won’t have to have the same conversation over and over.

4. Make sure every participant gets a donation page

After talking with all of your prospective participants, you can begin finalizing who is still able to participate.

Using your peer-to-peer software, you can get participants started setting up their individual donation pages. With 99Pledges, your participants’ donation pages will automatically be set up, reducing the work for them and eliminating any troubleshooting and stress.

5. Share tips on getting donations with participants

Every participant’s individual donation page will be shareable, as will your main donation page. For maximum success, you should encourage your participants to share their donation page as widely as possible.

It’s a good idea to provide them with tips on engaging with their friends and family to secure pledges and donations.

6. Keep the energy high during your event

IIt’s finally the day of your event! Make sure all of your hard work pays off by ending on a high note.

Your staff that are helping run the event can be a big part of helping to keep the energy high by having positive attitudes, cheering on participants, and providing support when necessary. In addition to your staff, you should encourage all participants to bring friends and family to the event to cheer them on. Bringing signs, megaphones, and more can make the event much more exciting!

7. Don’t forget to thank your participants and donors!

Once your event is over and you’ve met (or even exceeded!) your fundraising goal, you should take the time to extend your thanks to all of your participants and donors.

Send a timely thank you to participants and encourage them to get involved again in the future. While you may not be able to thank every donor individually, you should still acknowledge all donors publicly.

A social media post after the event is a great way to do this. Additionally, it’s a good idea to ask your participants to thank all of their donors to make sure everyone feels appreciated.
With our tips and steps, you’re sure to host an exciting and successful fun run fundraiser. If you’re also interested in exploring other fundraising ideas, you can check out one of the additional resources below:

Additional Resources

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